Admin and Management Documents (updated 4/2025)

Classes

• Teaching Lab Supply Order Form
• Course Fee Worksheet
• Add a Course Section

Grants & Personal Contracts

• Grant Proposal Support & Budget Forms
• Cayuse
• Grant Accounting (CORE)

Purchasing and Billing / Benny Buy 

• Purchasing Request Form (Non-Grant Indexes ONLY)
• Procurement & Contract Services Forms (Contact Christina FIerro)
• Invoice Request Form
• Purchased Supplies Reimbursement Form - Use Concur

Personnel

• Hiring Undegraduate Students *Contact Hyojung Kwon
• Student Employment / Current Pay Scale
• Student Pool Positions *Contact Hyojung Kwon to reopen a postion 
  WSE Lab Assistant
  WSE Clerical
  Chemical Lab Assistant

• FRA Annual Evaluation (pdf | doc)
• Academic Appointment Guidelines
• New Employee Onboarding
• Exit Checklist for Employees
• Exit Checklist for Supervisors

 

Personnel: Graduate Students (updated 11/2024)

• Graduate Assistant Hiring Request Form *Email to Allison Culver
• Annual Satisfactory Academic Progress (SAP) Evaluation
  (MS Students | PhD Students)
• Annual Graduate Assistant Employee Evaluation
  (Instructions | Evaluation Form)

Sponsoring a CoF International Visitor

• Sponsor an International Visitor

Faculty Review - Promotion & Tenure 

• Promotion & Tenure Guidelines
• Criteria for Promotion and Tenure
• Dossier Preparation Guidelines
• CoF P&T Guidelines - Admin Memo #3

Annual Faculty Review

• Faculty Success (formerly Digital Measures) 
• Annual Prof Review Form (doc)
• Guidelines for Faculty CV (pdf) *Not relevant in FY24

Peer Teaching Review

• Faculty Review Committee Procedures (pdf)
• Faculty Peer Teaching Review Program (doc)
• Guidelines for Developing & Evaluating Teaching Portfolio (pdf)
• Elements of the Faculty Peer Review Evaluation Letter (pdf)
• Faculty Peer Teaching Review Process Checklist (doc)

Student Forms and Resources (updated 11/2024)

Department Information and Forms for Graduate Students

• Graduate Student Handbook (2023-2024 | 2024-2025)
• Wood Science Graduate Degree Checklists (MS Students | PhD Students)
• WSE Online Directory Form
• Required Courses for MS and PhD Students
• WSE Offered Courses Note: Graduate level courses are 500 and 600 level
• Research Plan Approval Form
• WSE Final Exam Rubric
• Instructions for Satisfactory Academic Evaluation
• Satisfactory Academic Progress (SAP) Evaluation (MS Students | PhD Students)
• Annual Graduate Assistant Employee Evaluation
• College of Forestry's External Employment Listings

University Information and Forms for Graduate Students

• Graduate School: New Graduate Students
• Graduate School's Degree Completion Steps & Deadlines (MS | PhD)
• Graduate School's Graduate Council Representative (GCR) List Generator
• Your Graduate Committee
• Program of Study (Information | Form)
• Graduate School's Exam Scheduling Form 
  *Note: Use for both oral prelim exams and final defense exams; please submit at least 2 weeks prior to your defense/oral prelim exam
• Apply for Graduation/Diploma Application
• Graduate School's Thesis Guide

Undergraduate Students

• Academic Advising for Students
• Advising Guides
• Academic Forms

Quick Links

• Academic Calendar
• Basic Needs Center
• Campus Safety
• Career Development Center
• Center for Advocacy, Prevention & Education
• CoF Food Pantry (Rootstock)
• Counseling and Psychological Services
• Cultural Resource Centers
• Disability Access Services 
• Emp Center Training & User Guides
• Family Resources Center 
• ID Center
• Key Shop *Contact Hyojung Kwon for key requests
• Printing to Forestry Network Printers
• Student Health Services

Reference Documents (updated 4/2025)

• CoF Space Allocation Policy (pdf)
• WS&E Field Trip Safety Guidelines (pdf)
• OSU Brand Guide
• Policies for Email Signatures
• Model and Information Release (pdf)

Safety

• Concerns can be sent to:  SaferWSE@oregonstate.edu
• WSE Safety Trainings & Tests
• Request for Personal Protective Equipment (PPE) for Event
• Acknowledgement of Safety Rules, Emergency Procedures and Hazard Communication Training Form
• Environmental Health & Safety
• PI/Lab Manager Interface for Lab Safety
• Safety Footwear Authorization Form (must be included with reimbursement)
  • Reimbursement processed through CONCUR

Required Training:

• Laboratory Safety Training for Lab Workers
• Universal Waste Training
• Basic Shop Safety
• Hazardous Waste Awareness

Recommended Training (based on PI/student needs):

• Noise and Hearing Conservation
• Hand & Power Tools
• Lock-Out/Tag-out Procedures
• Autoclave Safety
• Compressed Gas Safety
• Formaldehyde Safety
• Fume Hood Safety
• Ladder Safety
• Other training (EHS and hands on) may be required based on project needs
  

Additional Resources:

• EH&S Supplementary Safety Training Videos
• EH&S Recources
• Lab Safety Quick Reference Guide (for posting)

How to report an incident/injury:

• Incident Reporting (Accident/Injury) & (Mandatory)
• Worker's Compensation - Filing a Claim
• Report an Accident - Workplace Injury requiring Medical Attention (Instructions & SAIF Form)
• Emergency Contact Information Form

Travel

• Concur Log In
• Concur Resource/Training/Tipsheets
• OSU Credit Card Resources
• Fly America Act & Fly America Waiver Checklist (pdf)
• International Travel Registry (required for all non study abroad travel)
• Acknowledgement of Risk and Waiver of Liability forms
• Travel Partners
• Per diem (US Rates | International Rates)

Transportation Services

• Driver Authorization Form *Submit form to Hyojung Kwon
• Van Safety Video & Test
• Reserve a Motor Pool Vehicle
• Purchase a Parking Permit